How do I get started?
Each vendor who wishes to participate in the Indy Pride Festival must complete a vendor application or food vendor application for consideration. Once your application is received, you will be notified of your application status, including how to pay for your registration. We encourage vendors to apply early for faster notification.
Organizations whose primary mission is to serve the LGBTQ+ Community will receive a complimentary booth space. If you believe your organization qualifies, please indicate that when filling out the vendor application form below. We’ll review this as part of your application and confirm in our follow-up communication.
What are the registration dates?
- February 1-29, 2024: Early Bird Vendor Pricing
- March 1-April 15, 2024: Regular Vendor Pricing
- April 16-30, 2024: Late Vendor Application Pricing (if space available)
- April 30, 2024: LAST DAY to register as a vendor
What is the date and time for the Indy Pride Festival?
The Festival is on Saturday, June 8, 2024.
The Festival runs from 11:00 AM – 10:00 PM.
Vendor closing times will begin at 6:00 PM and end in phases. Stay tuned for more information if you are selected to participate. Food vending will end at 9:00 PM.
Where is the Indy Pride Festival held?
The Festival is held at Military Park in downtown Indianapolis located at 601 W New York Street.
Ready to apply?
Complete all parts of the vendor application linked below. Indy Pride will then review your application and you will receive an email regarding your acceptance status and a link to finish your registration. APPLICATIONS ARE NOW OPEN!
What am I allowed to vend at my booth?
As a standard non-food vendor, you may distribute materials promoting your organization or sell products related to your organization. You may sell items related to your business or artistry. If you are selling food for on-site consumption, please apply as a food vendor.
The following items are strictly prohibited from being sold, displayed, distributed, or used by all exhibitors:
-Cigarettes, all tobacco products, and vaping devices
-Alcohol
If you have questions about food sales, please contact [email protected].
When is sunset?
On June 8, 2024, sunset will occur at 9:12 PM.
How will we get into the park?
If you are selected to be a vendor, you will check in the day before the Festival to receive your vendor packet. Each vendor will receive 8 vendor badges to be permitted in the park the day of the festival.
What do I get with my vendor registration?
With your basic package vendor registration, you will receive a 10×10 space, a table, 2 chairs, and 8 vendor badges that will serve as your tickets for the event. If you need more than a 10 x 10 space, then you need to pay for each 10 x 10 space that you need.
What if I need an extra table or chairs?
If you need more than what is offered in the basic vendor package you can add on various items. Items like extra tables, extra chairs, electricity for your booth, etc., will be included on the registration page.
What is the benefit of a premium booth location?
Premium booth locations are first-come, first-served. This guarantees you a spot on either an end cap or the aisles or the perimeter of the vendor layout in your designated area. This allows you the best visibility to engage with attendees.
What are the prices for vendor registration?
Note: Food vendors and Family Fun Zone vendors are not affected by tiered pricing, but we suggest applying early for consideration and to secure placement at the Festival.
Helpful Definitions for Pricing Categories
- Artist – a vendor who is selling craft goods, curated art, or their personal artistic creations
- LGBTQ+ Organization – a vendor whose central mission is to serve members of the LGBTQ+ community
- Merchant Sales and Information – a vendor who is selling a product or providing information
- Not-for-Profit – an organization with 501(c)3 status (this must be submitted via the application)
Will I need insurance to participate?
Yes!
If you are selected, you will need to present a certificate of insurance with Indy Pride, Inc. as an insured party. If you do not have insurance, you will be required to sign a liability waiver at the Festival. More details to come.
Is there Wi-Fi available for vendors?
Wi-Fi is not guaranteed for vendors. We encourage you to consider a hotspot if you are selling items via credit card at your booth to ensure the strongest connection.
Are we allowed to bring drinks for our volunteers?
You are welcome to bring refreshments for those in your tent area, as long as they are restricted to just those volunteering at your booth. As a reminder, you will not be allowed to vend beverages or other food items if you are not a food vendor.
Are we able to bring our own power supply?
Generators are not allowed on site. So, we encourage those needing power to purchase that with their booth registration. This will ensure you have power run to your booth space to carry out your festivities.
What is the clear bag policy and how does it impact vendors?
The clear bag policy is designed to uphold the greatest level of safety and security for those attending the Indy Pride Festival. The full policy is available at https://indypride.org/clear-bag-policy/.
Vendors are able to move items in during vendor check-in using non-clear totes and moving items. Additionally, vendors are more than welcome to provide non-clear bags/totes as giveaways at their booths. Vendors and volunteers are asked to abide by the clear bag policy for all personal items brought in for the day of the Festival.
Will parking be provided to those vending at the Festival?
Parking for the festival is not provided by Indy Pride. Parking will be available on the IUPUI Campus for a fee as well as in the general Downtown vicinity. If you wish to pre-book parking, we suggest you use our parking partner Gate Ten Events. As we get closer to the event date, details can be found online at https://www.affordableindyeventparking.com/. (Once booking is available we will share info with approved vendors.)
What is your refund / cancellation policy?
REFUND POLICY / CANCELLATION / NO SHOWS: A 75% refund will be given with a written request received by March 31st, 2024. A 50% refund will be given with a written request received by April 30th, 2024. No refunds will be given for any request received after April 30th, 2024. Vendors understand that Indy Pride, Inc. has no control over the weather, acts of God, acts of terrorism, government intervention, COVID-19 restrictions, or any other cause that may prevent, alter, and/or interrupt the Festival. Participants shall hold Indy Pride, Inc. harmless for any losses that could arise because of such an event. Indy Pride, Inc. does not refund fees due to weather or cancellation of event due to COVID-19.
How can I contact the organizer with any questions?
Please contact us with any questions or concerns via email at [email protected].
If you have questions regarding becoming a food vendor, please email us at [email protected].
Ready to apply now?
Complete all parts of the vendor application linked below. Indy Pride will then review your application and you will receive an email regarding your acceptance status and a link to finish your registration. APPLICATIONS ARE NOW OPEN!
Interested in becoming a Parade or Festival sponsor? Email Mel Hawkins, Indy Pride’s VP of Development at [email protected] for sponsorship information.