Indy Pride is in search of our next Executive Director!
Applicants should submit 1) a cover letter, 2) a resume, and 3) two to three references via email to Jay Castillo-Jimenez at [email protected] for consideration.
? The deadline to submit an application is Friday, November 19th, 2021 at 5:00 p.m. (ET).
POSITION TITLE: Executive Director
CREATED: October 2021
SUPERVISOR’S TITLE: Board of Directors
FLSA STATUS: Exempt
INDY PRIDE MISSION
Indy Pride, Inc. exists to unite and serve its members and the LGBTQ+ community of Central Indiana through leadership development, educational and support programs, and community events that achieve inclusivity, equality, strong community connections, and awareness of LGBTQ+ issues.
The Executive Director is responsible for the planning, management, and execution of all Indy Pride activities and events. This includes the organization’s overall operations, fundraising, sponsorship/donor activities, vendor relations, volunteer/community relations, festival execution, etc. to ensure a viable, relevant and inclusive LGBTQ+ organization for the entire Indianapolis metro community. Additionally, as Indy Pride seeks to live its mission as a community-driven organization, a strong emphasis will be placed on local relationship building and community partnership engagement.
This position reports to the Indy Pride Board of Directors, and will be directly supervised by the president of the Board.
For the time being, this position will operate as remote but will change when the organization secures new facilities. It should be understood that this position is located in Indiana, preferably central Indiana. If you are interested in applying and are from out of state, moving costs will not be covered by Indy Pride nor part of the negotiated salary. The duties listed below will involve working with partners in Indianapolis and surrounding areas.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
To be successful in this role, an individual must be able to perform in a satisfactory manner the functions listed below. Indy Pride will make reasonable accommodations to enable individuals with disabilities to perform these functions.
- Manage Organizational Operations
- Conduct and manage the contract and procurement lifecycle for those services and/or goods that Indy Pride needs in order to meet operational needs; adhere to budgetary guidelines and limits with regard to contract rates, purchase thresholds, and terms; adhere to organizational policies and procedures with regard to agreement terms, conditions, and execution.
- Solicit, negotiate, monitor, and verify contracts and other agreements with vendors, service firms, and government agencies that are necessary to meet the operational and programming needs of the organization.
- Partner with the director of marketing and social media/marketing vendor to develop, support, and execute effective marketing, branding, and social media strategies.
- Collaboratively work with and provide oversight, direction, and management of any contract staff.
- Understand, learn, and leverage all the technologies that Indy Pride utilizes; train others as needed; and work with the IT vendor to keep the website up-to-date; learn and utilize existing tools, as well as the identification, evaluation, and potential deployment of new tools to support the organization’s mission.
- Comply with all organizational policies, procedures, directives, and standard operating procedures, to include all those currently in effect and any and all future policies adopted by the organization.
- Define and manage the Request for Proposal (“RFP”) process for those services and goods that Indy Pride wishes to procure and utilize an RFP process to include the entire lifecycle of the process (developing the RFP, obtaining solicitations, managing solicitation inquiries, and selection of the provider(s) for the respective services).
- Work pro-actively with the organization’s treasurer/financial services firm to support all financial and accounting functions, including accounts payable/receivable and those necessary for auditing, budgeting and financial analysis, in accordance with all organizational policies and procedures.
- In conjunction with the organization’s financial services firm, ensure approval and payment of all invoices, in accordance with organizational policies and procedures; collect all funds, fees, and/or accounts-due.
- Build and Maintain Community Partnerships and Sponsor Relations
- Serve as the chief development officer for the organization; develop and oversee a comprehensive philanthropic giving program that includes event sponsorship, corporate giving, and individual giving; assume responsibility for prospect development, gift solicitation, and donor stewardship processes.
- Serve as the primary official public spokesperson for Indy Pride through media outlets and in the community; respond to all media requests within 48 hours of request; approve all media releases and web contentwithin 48 hours of receipt.
- Reach out and establish and/or continue to manage relationships with key stakeholders, including, but not limited to, representatives from community/partner/sponsor organizations, municipal LGBTQ+ representatives, local LGBTQ+ media outlets, and the Board of Directors.
- Develop and manage relationships with community leaders and other community organizations, and continue to build the number of community partners; oversee recruitment of organizations to serve as community partners; survey community partners to determine their level of satisfaction and value received from the partnership, and report findings to the Board of Directors.
- Attend all Board meetings and provide written updates on status of Indy Pride programming, activities, and operations.
- Attend all official Indy Pride events, including but not limited to special events and meetings.
- Plan and Execute Annual Indy Pride Festival
- Partner with the Board to identify a festival director; oversee and manage the entire festival planning and execution lifecycle, including, but not limited to identification and management of festival chairs, planning and oversight of all off-cycle events (off-cycle events are all events that occur outside of the main celebration week, including, but not limited to, outreach, education, fundraisers, etc.), oversee and manage all necessary logistical and fiscal requirements associated with the planning and execution of the celebration and all off-cycle events, etc.
- Work with a volunteer planning committee to plan and execute Indy Pride events and activities in accordance with all organizational policies/procedures/budgetary guidelines; identify, recruit, organize, and retain volunteers to support the planning and fulfillment needs of Indy Pride.
- Manage and oversee the procurement of all applicable permits, licenses, and vendors required to hold Indy Pride events; directly supervise Indy Pride’s festival director, including review of weekly scope of work and priorities, monthly invoices, status reports, and all deliverables and products included in scope of work.
- Accurately maintain database (spreadsheet, data file, calendar, or similar) of all events and activities, and associated information.
- Seek assistance, guidance, and clarification from the President of the Board of Directors and/or their designee when necessary.
- Attend Indy Pride programs/events as required to ensure success.
- Prepare monthly, quarterly, and annual reports as necessary.
- Perform other duties as assigned.
EDUCATION AND/OR EXPERIENCE
To perform this job successfully, an individual must have the following education and/or experience.
- Bachelor’s degree in business administration, nonprofit management, public affairs, or related field required.
- Minimum of three years of experience working with community-based organizations centered around membership and volunteerism.
- Demonstrated commitment and execution of community partnership management.
- Nonprofit and/or advocacy organization leadership experience highly preferred.
- Experience working in a nonprofit setting with a direct report relationship to a board of directors highly preferred.
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Indy Pride will make reasonable accommodations to enable individuals with disabilities to perform these functions.
- Deep knowledge of and commitment to the Indy metro LGBTQ+ community.
- Ability to work effectively and collaborate with all segments of the LGBTQ+ community and allies, including community partner organizations and volunteers.
- Willingness to take a hands-on role to do the essential tasks required to ensure a successful Indy Pride festival.
- Strong analytical, contracting, and negotiation skills.
- Strong verbal/written communication and interpersonal skills.
- Strong ability to focus on details, handle multiple tasks, and remain highly organized in a fast-paced environment.
- Ability to make recommendations to effectively solve problems, using judgment consistent with standards, practices, policies, and procedures.
- Willingness to “manage up” – holding the Board of Directors accountable to action items and deliverables while consistently being accountable as well.