2020 Festival Vendor Registration

How do I get started?

Each vendor who wishes to participate in the Indy Pride Festival must complete a vendor application or food vendor application for consideration. Once your application is received, you will be notified of your application status, including how to pay for your registration. We encourage vendors to apply early for faster notification. 

Organizations whose primary mission is to serve the LGBTQ+ Community will receive a complimentary entry. If you believe you qualify, please email chandberg@indypride.org

What are the registration dates? 

  • January 15th, 2020: Early Application Consideration Ends / Tier 1 Application Process Begins
  • January 31st, 2020: Early Applicants are notified to submit their payment
  • February 29th, 2020: Last day for Early Bird Pricing / Tier 1 Application Deadline
  • March 15th, 2020: Tier 1 Acceptance Notification / Tier 2 Application Process Begins
  • March 31st, 2020: Tier 2 Application Deadline
  • April 5th, 2020: Tier 2 Acceptance Notification
  • April 15th, 2020: Last Day to receive Tier 1 Pricing
  • April 30th, 2020: Last Day to receive Tier 2 Pricing

What is the date and time for the Indy Pride Festival?

The Festival is on Saturday, June 13th, 2020. 
The Festival begins at 11am.

Vendor closing times will begin at 6pm and end in phases. Stay tuned for more information if you are selected to participate. Food vending will end at 9:00pm. 

Historic Military Park at White River State Park closes at 11pm.

Ready to apply?

Complete all parts of the vendor or food vendor application. Once you have completed the application, you will receive an email regarding your acceptance status and a link to finish your registration. 

Vendor Application: https://www.surveymonkey.com/r/ZV6F8GF 

Food Vendor Application: https://www.surveymonkey.com/r/Y2S93PM 

What am I allowed to vend at my booth? 

As a standard non-food vendor, you may distribute materials promoting your organization or sell products related to your organization. You may sell items related to your business or artistry. If you are selling food for on-site consumption, please apply as a food vendor. If you have questions about food sales, please contact vendors@indypride.org

When is sunset?

On June 13th, 2020, sunset will occur at 9:11pm.

How will we get into the park?

If you are selected to be a vendor, you will check-in the day before the Festival to receive your vendor packet. Each vendor will receive 8 vendor badges to be permitted in the park the day of the festival. 

What do I get with my vendor registration?

With your basic package vendor registration, you will receive a 10×10 space, a table, 2 chairs, and 8 vendor badges that will serve as your tickets for the event. If you need more than a 10 x 10 space, then you need to pay for each 10 x 10 space that you need. 

What if I need an extra table or chairs?

If you need more than what is offered in the basic vendor package you can add on various items. Items like extra tables, extra chairs, electricity for your booth, etc., will be included in the registration page.

What are the prices for vendor registration? 

$200.00 Early Bird Artist / LGBTQ+ Orgs / Entrepreneurs
$200.00 Early Bird Non-Profits / NGOs / Government Orgs /
$350.00 Early Bird Medical Institutions / Colleges & Universities
$400.00 Early Bird For-Profit Companies

$10.00 Early Bird Extra Chairs (2)
$40.00 Early Bird Extra Table
$250.00 Early Bird Electricity Fee
$125.00 Early Bird Booth Canopy

$200.00 Premium Booth Location (Limited)

$250.00 Tier 1 Artists / LGBTQ+ Orgs / Entrepreneurs
$250.00 Tier 1 Non-Profits / NGOs / Government Orgs
$450.00 Tier 1 Medical Institutions / Colleges & Universities
$500.00 Tier 1 For-Profit Companies

$20.00 Tier 1 Extra Chairs
$175.00 Tier 1 Canopy (Limited)
$50.00 Tier 1 Extra Table
$300.00 Tier 1 Electricity Fee

$300.00 Tier 2 Artists / LGBTQ+ Orgs / Entrepreneurs
$300.00 Tier 2 Non-Profits / NGOs / Government Orgs
$500.00 Tier 2 Medical Institutions / Colleges & Universities
$600.00 Tier 2 For-Profit Companies

$20.00 Tier 2 Extra Chairs
$200.00 Tier 2 Canopy (Limited)
$60.00 Tier 2 Extra Table
$375.00 Tier 2 Electricity Fee

Other Vendor Pricing 

$550.00 Food Vendor Registration 

$200.00 Family Fun Zone Artist / LGBTQ+ Orgs / Entrepreneurs
$200.00 Family Fun Zone Non-Profits / NGOs / Government Orgs
$350.00 Family Fun Zone Medical Institutions / Colleges & Universities
$400.00 Family Fun Zone For Profit Company

Note: Food vendors and Family Fun Zone vendors are not affected by tiered pricing, but our suggestion is to apply early for consideration and to secure placement at the Festival. 

Helpful Definitions for Pricing Categories

  • Artist – a vendor who is selling craft goods, curated art, or their personal artistic creations
  • Colleges/Universities – public and private learning institutions 
  • Entrepreneur – a vendor who has been in business for less than five years and/or has less than five employees 
  • Government Organizations – offices affiliated with local, state, or national government, also includes political affiliation or candidates 
  • LGBTQ+ Organization – a vendor whose central mission is to serve members of the LGBTQ+ community 
  • NGO – non-government organization 
  • Non-Profit – an organization with 501(c)3 status (this must be submitted via the application)
  • Medical Institutions – vendors who provide medical services, hospitals, clinics, medical affiliated organizations 

Will I need insurance to participate? 

Yes!

If you are selected, you will need to present a certificate of insurance with Indy Pride, Inc. as an insured party. If you do not have insurance, you will be required to sign a liability waiver at the Festival. More details to come. 

What is your refund / cancellation policy? 

REFUND POLICY / CANCELLATION / NO SHOWS: A 75% refund will be given with a written request received by March 31st, 2019. A 50% refund will be given with a written request received by April 30th, 2019. No refunds will be given for any request received after April 30th, 2019. Vendors understand that Indy Pride, Inc. has no control over weather, acts of terrorism, or government intervention or any other cause that may prevent and alter and or interrupt the Festival, and participants shall hold Indy Pride, Inc. harmless for any losses that could arise because of such event. Indy pride, Inc. does not refund fees due to weather.

How can I contact the organizer with any questions?

Please contact us with any questions or concerns via email at vendors@indypride.org.

Ready to apply now?

Complete all parts of the vendor or food vendor application. Once you have completed the application, you will receive an email regarding your acceptance status and a link to finish your registration. 

Vendor Application: https://www.surveymonkey.com/r/ZV6F8GF 

Food Vendor Application: https://www.surveymonkey.com/r/Y2S93PM