2022 Festival Vendor Registration Information

How do I get started?

Each vendor who wishes to participate in the Indy Pride Festival must complete a vendor application or food vendor application for consideration. Once your application is received, you will be notified of your application status, including how to pay for your registration. We encourage vendors to apply early for faster notification. 

Organizations whose primary mission is to serve the LGBTQ+ Community will receive a complimentary booth space. If you believe your organization qualifies, please CLICK HERE and fill out the application form. Your submission will be reviewed and you will be contacted with further instructions. 

What are the registration dates? 

  • February 1-28, 2022: Early Bird Vendor Pricing
  • March 1-April 15, 2022: Regular Vendor Pricing
  • April 16-30, 2022: Late Vendor Application Pricing
  • April 30, 2022: LAST DAY to register as a vendor

What is the date and time for the Indy Pride Festival?

The Festival is on Saturday, June 11, 2022

The Festival runs from 11:00 AM – 11:00 PM.

Vendor closing times will begin at 6:00 PM and end in phases. Stay tuned for more information if you are selected to participate. Food vending will end at 9:00 PM. 

Ready to apply?

Complete all parts of the vendor or food vendor application. Once you have completed the application, you will receive an email regarding your acceptance status and a link to finish your registration. 

Vendor Application: CLICK HERE

Food Vendor Application: CLICK HERE

What am I allowed to vend at my booth? 

As a standard non-food vendor, you may distribute materials promoting your organization or sell products related to your organization. You may sell items related to your business or artistry. If you are selling food for on-site consumption, please apply as a food vendor. You may NOT sell or distribute any food-related items or beverages including soda or water unless you’re registered as a food vendor. Alcohol distribution is not permitted. Music being played from booths will be monitored for volume to ensure our paid performers can be heard. If you have questions about food sales, please contact [email protected]

When is sunset?

On June 11, 2022, sunset will occur at 9:11 PM.

How will we get into the park?

If you are selected to be a vendor, you will check in the day before the Festival to receive your vendor packet. Each vendor will receive 8 vendor badges to be permitted in the park the day of the festival.

What do I get with my vendor registration?

With your basic package vendor registration, you will receive a 10×10 space, a table, 2 chairs, and 8 vendor badges that will serve as your tickets for the event. If you need more than a 10 x 10 space, then you need to pay for each 10 x 10 space that you need. 

What if I need an extra table or chairs?

If you need more than what is offered in the basic vendor package you can add on various items. Items like extra tables, extra chairs, electricity for your booth, etc., will be included on the registration page.

What are the prices for vendor registration? 

Early Bird Pricing (available Feb 1-Feb 28)

$200.00 Early Bird Not-for-Profit Organization Booth
$250.00 Early Bird Artist Booth
$350.00 Early Bird Merchant Sales & Information Booth

$10.00 Early Bird Extra Chairs (2)
$40.00 Early Bird Extra Table
$250.00 Early Bird Electricity Fee
$125.00 Early Bird Booth Canopy (Limited)

$200.00 Premium Booth Location (Limited)

Regular Pricing (available Mar 1 – Apr 15)

$250.00 Not-for-Profit Organization Booth
$350.00 Artist Booth
$450.00 Merchant Sales and Information Booth

$20.00 Extra Chairs (2)
$50.00 Extra Table
$300.00 Electricity Fee
$175.00 Booth Canopy (Limited)

Late Registration Pricing (available Apr 16 – Apr 30)

$300.00 Late Registration Not-for-Profit Organization Booth
$450.00 Late Registration Artist Booth
$550.00 Late Registration Merchant Sales and Information Booth

$20.00 Late Registration Extra Chairs (2)
$60.00 Late Registration Extra Table
$375.00 Late Registration Electricity Fee
$200.00 Late Registration Booth Canopy (Limited)

Other Vendor Pricing (available Feb 1 – Apr 30)

$300.00 Food Vendor Registration – Standard Vendor Booth (premade/prepackaged food)
$550.00
Food Vendor Registration – Onsite Food Preparation (food prepared at Festival)

$200.00 Family Fun Zone Not-for-Profit Organization Booth
$250.00 Family Fun Zone Artist Booth
$350.00 Family Fun Zone Merchant Sales and Information Booth
$200.00 Family Fun Zone Food Vendor – Standard Vendor Booth (premade/prepackaged food)

$10.00 Family Fun Zone Extra Chairs (2)
$40.00 Family Fun Zone Extra Table
$250.00 Family Fun Zone Electricity Fee
$125.00 Family Fun Zone Booth Canopy (Limited)

Note: Food vendors and Family Fun Zone vendors are not affected by tiered pricing, but we suggest applying early for consideration and to secure placement at the Festival. 

Helpful Definitions for Pricing Categories

  • Artist – a vendor who is selling craft goods, curated art, or their personal artistic creations
  • LGBTQ+ Organization – a vendor whose central mission is to serve members of the LGBTQ+ community 
  • Merchant Sales and Information – a vendor who is selling a product or providing information
  • Not-for-Profit – an organization with 501(c)3 status (this must be submitted via the application)

Will I need insurance to participate? 

Yes!

If you are selected, you will need to present a certificate of insurance with Indy Pride, Inc. as an insured party. If you do not have insurance, you will be required to sign a liability waiver at the Festival. More details to come. 

What is your refund / cancellation policy? 

REFUND POLICY / CANCELLATION / NO SHOWS: A 75% refund will be given with a written request received by March 31st, 2022. A 50% refund will be given with a written request received by April 30th, 2022. No refunds will be given for any request received after April 30th, 2022. Vendors understand that Indy Pride, Inc. has no control over the weather, acts of God, acts of terrorism, government intervention,  COVID-19 restrictions, or any other cause that may prevent, alter, and/or interrupt the Festival. Participants shall hold Indy Pride, Inc. harmless for any losses that could arise because of such an event. Indy pride, Inc. does not refund fees due to weather or cancellation of event due to COVID-19.

How can I contact the organizer with any questions?

Please contact us with any questions or concerns via email at [email protected].

Ready to apply now?

Complete all parts of the vendor or food vendor application. Once you have completed the application, you will receive an email regarding your acceptance status and a link to finish your registration. 

Vendor Application: CLICK HERE

Food Vendor Application: CLICK HERE

————————-

**We are thrilled to be planning 2022 in-person Indy Pride Events and are keeping all of you — our patrons, artists, volunteers, and vendors in mind! The safety of our community comes first. We are actively monitoring COVID-19 developments and will continue to do so throughout the coming months. With help from local health officials and our own Health Advisory Committee, Indy Pride will make final determinations on all health protocols closer to each of our planned events. Please follow us on social media or visit our website www.indypride.org for more updates including entry requirements and mask protocols.